Quick math: 1TB Salesforce storage = €3K+/month overage. Most companies pay this without knowing why.
I've helped multinationals cut storage 40-70% without losing data. Here's the exact process business leaders use to kill overages.
Where storage waste hides (check these first)
- Attachments (old proposals, 10MB PDFs) = 60%
- Chatter files (screenshots nobody needs) = 20%
- Marketing images/emails in rich text = 10%
- Duplicate files (same doc in 3 places) = 10%
Your 2-hour storage cleanup playbook
Hour 1: Diagnose
- Setup → Storage Usage
- Download: Top 20 space hogs
- Check: Last Modified dates
- Flag: Anything >2 years old
Hour 2: Clean
- Download old attachments to Google Drive/SharePoint
- Mass-delete Chatter files >1 year
- Find duplicate Opportunities/Contacts
- Archive inactive Leads to external system
Expected savings: 30-60% storage footprint.
The "never pay overage again" system
- Q1: Clean attachments
- Q2: Archive old records
- Q3: Delete Chatter junk
- Q4: Pre-renewal deep clean
Pro tip: Negotiate storage into renewal
"We've reduced usage 45%. Can we lock current rate for 24 months?"
Need your storage snapshot?
Send approximate seat count + "do you use Chatter?" I'll estimate your overage risk.
Storage costs spiraling?
I can help you build an archiving strategy that keeps data safe and costs low.
Fix Storage Costs